Move the office. Keep the business running.
San Jose's office relocation company since 1990. A dedicated project manager, evening and weekend execution, and your team back at their desks Monday morning.
An office move is a business operation.
An office move has a deadline. Payroll runs, customers keep calling, and the network has to come back up. So we plan it the way your operations team would: sequence, owners, contingency.
Silicon Valley Moving & Storage has moved Bay Area offices since 1990, from single suites to multi-floor consolidations, with our own commercial crews and a dedicated project manager who answers for the result.
The plan covers every cable, every access badge, and every after-hours elevator reservation. The Monday after the move gets planned in the same detail as the weekend itself.
How the move actually runs.
Facilities leads plan projects for a living, so here is our plan, milestone by milestone, for a representative office move.
Typical project
50-workstation office
Lead time
8 to 12 weeks
Execution
One weekend
12 weeks
The walkthrough.
Both addresses surveyed: dock and elevator access, badge protocols, what is moving and what is not. Large moves start here 8 to 12 weeks out; smaller offices compress to 3 or 4.
6 weeks
The written project quote.
Crew count, trucks, phases, and the off-hours schedule, priced in writing before you sign anything.
4 weeks
Floor plan and IT cutover.
Every workstation lands numbered on the destination plan, and the cutover window is set with your IT team.
2 weeks
Building coordination.
COI filed with both property managers, freight elevators reserved, dock windows booked.
The weekend
Execution.
Friday evening to Sunday night: disconnect, wrap, load, transport, reconfigure to the plan, reconnect, and power-on verification.
Monday
The handoff.
Your team badges in to a working office, and your project manager walks the punch list with you.
Milestones from a representative project. Your written quote carries the actual dates, phases, and crew plan for your move.
The paperwork your building wants first.
Property managers at both ends will ask for three things before a mover gets in the door, and handling them is part of the job:
- A certificate of insurance naming the building, on file before move day. Comprehensive general liability coverage, with a COI issued promptly upon request.
- A reserved freight elevator and a booked dock window, coordinated directly with building management at both addresses.
- Badge and after-hours access for the crew, agreed with building security in advance.
And for what happens if a monitor or a conference table is damaged in transit: how valuation works explains the coverage every mover operates under. It takes two minutes and is worth reading before you sign with anyone.
What we handle.
The four workstreams inside nearly every office move, carried by one crew under one project manager.
IT Infrastructure
Full-cycle technology relocation from disconnect through reconnect. We coordinate with your IT staff on cutover windows.
- Disconnect, label, and inventory servers and workstations
- Custom crating and air-ride transport for network equipment
- Reconnect and power-on verification at destination
- Cutover window scheduling with your IT team
Modular Furniture
We disassemble, transport, and reconfigure modular office furniture to your new floor plan.
- Modular workstations, benching, and cubicle systems
- Precision disassembly with hardware tracking
- Floor-plan reconfiguration at destination
- Surplus furniture disposal or storage
Employee Relocation
Coordinate household moves for transferring employees, scheduled around their start dates.
- Priority scheduling for transferring staff
- Structured employee relocation packages
- Packing and unpacking service
- Nationwide coverage via Bekins Van Lines
Multi-Site Coordination
Synchronize schedules, equipment, and crews across multiple locations with a single project manager.
- Dedicated PM across all sites and timelines
- Synchronized crew and equipment scheduling
- Interstate office moves via Bekins network
- Real-time status reporting across all locations
The move happens while your team is home.
We staff evening, overnight, and weekend crews for office clients as standard. You give us your business calendar, we build the schedule against it, and your written quote prices the off-hours work before you commit.
Most Bay Area office moves are executed Friday evening through Sunday night so employees walk into a fully operational workspace Monday morning. We staff these moves with our most experienced commercial crews and a dedicated on-site project manager throughout.
We run phased multi-weekend moves and single all-in Friday-night pushes against a written quote that states the schedule and the cost before you sign.
The moves we plan most often.
Most office moves start from one of these situations, and each one changes how we sequence crews, equipment, and downtime.
HQ consolidation
Merging several floors or sites into one headquarters, where the furniture plan and headcount keep changing up to the final week.
Growth into more space
Expanding onto an additional floor or suite while the existing team keeps working through the transition.
End-of-lease relocation
A hard exit date set by the landlord, where the move-out and the move-in have to be sequenced against each other.
Merger or acquisition
Combining two office populations onto one floor plan, with mixed furniture systems and two different IT stacks.
Multi-site rollout
Several Bay Area offices moving on a shared schedule, or one large move phased across consecutive weekends.
Department, lab, or server-room move
Relocating a single team or room within the same building or campus without disrupting everyone around it.
Moving out entirely rather than in? That is office decommissioning. Reconfiguring continuously rather than relocating once? That is Move, Add & Change.
What an office move costs.
Project-quoted, not a flat rate, because these six things move the number more than anything else:
- Square footage and floor count at both addresses
- Workstation and headcount totals
- How much furniture comes apart and goes back together
- IT complexity, from a network closet to a server room
- Weekday versus evening and weekend execution
- The distance between your two addresses
You get a written, itemized quote: crews, trucks, phases, and schedule. If the scope changes, the quote changes in writing, not on the invoice.
Storage
Phased office moves often need overflow storage.
Project-based commercial storage in our Bay Area facility covers staging during a phased relocation and FF&E receiving before the new space is ready. The same crews handling the move handle the storage.
Your other options, honestly.
There are four other ways companies handle an office move. Each one is right for somebody, so here is where each fits and where we do.
Book a national van line directly
When it fits
A single interstate HQ move where the long-haul network matters more than local coordination.
With SVM
You get the same Bekins network through us, plus a local crew and a project manager who walk your actual buildings.
Run it with an in-house facilities PM
When it fits
You have move experience on staff and only need labor and trucks.
With SVM
We slot in as the crew under your plan, or carry the plan for you. Both are quotable.
Hire an IT-only relocation vendor
When it fits
A pure server-room move with no furniture, no employees, and no building logistics.
With SVM
One contract covers the racks, the desks they sit next to, and the elevator both need.
Fold it into the general contractor's buildout
When it fits
The move is a small line item inside a larger construction project.
With SVM
GCs subcontract the moving anyway. Contracting it directly means the mover answers to you, not to the GC's schedule.
| The option | When it makes sense | What we do differently |
|---|---|---|
| Book a national van line directly | A single interstate HQ move where the long-haul network matters more than local coordination. | You get the same Bekins network through us, plus a local crew and a project manager who walk your actual buildings. |
| Run it with an in-house facilities PM | You have move experience on staff and only need labor and trucks. | We slot in as the crew under your plan, or carry the plan for you. Both are quotable. |
| Hire an IT-only relocation vendor | A pure server-room move with no furniture, no employees, and no building logistics. | One contract covers the racks, the desks they sit next to, and the elevator both need. |
| Fold it into the general contractor's buildout | The move is a small line item inside a larger construction project. | GCs subcontract the moving anyway. Contracting it directly means the mover answers to you, not to the GC's schedule. |
Nationwide Office Moves via Bekins
Multi-state office relocations run through our Bekins Van Lines agency. Whether you are consolidating regional offices, expanding into a new market, or relocating headquarters across state lines, you keep a single point of contact here in San Jose, backed by a national network of crews held to the van line's standard: background-checked, clean driving records, and trained to it.
From a commercial client.
“We contracted with Silicon Valley Moving to move our company to our new headquarters. They initially sent a representative out before the move started, to give us a quote. A couple days later, several trucks as well as the crew promptly transferred all items from the office into the trucks. A portion of our office goods went to their storage, and the rest was hauled to our new headquarters. At destination, the crew offloaded all of our office goods and electronics, set up the monitors, and cubicles. Thank you everyone at Silicon Valley Moving & Storage for making this large move stress free. We will be using you again in the future.”
Spencer W.
February 2022
When we're not the right partner
A few desks or a single conference room costs less as an hourly labor job than as a project-managed relocation, and we will tell you that rather than quote you a project. National multi-state facilities contracts that need permanent staff in every market are a better fit for an enterprise facilities firm. Certified records destruction with chain-of-custody requirements goes to a NAID-certified shred vendor, and we flag those records at the walkthrough so you can book one.
And when the office sits attached to a warehouse or production floor, the machinery side is its own discipline: industrial relocation. When one of those is the better answer, you will hear it from us during the walkthrough.
What facilities teams ask us.
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How far in advance should we schedule an office move?
For moves involving 50 or more workstations, we recommend 8 to 12 weeks of lead time so we can complete site surveys, coordinate with building management at both locations, and order any specialty materials. Smaller office moves can often be planned in 3 to 4 weeks.
Can you move our servers and network infrastructure?
Yes. We handle single racks through full server-room moves: disconnect, label, cushion-wrap, transport, reconnect, and power-on verification, with the cutover scheduled inside a maintenance window your IT team picks.
Do you handle furniture reconfiguration at the new office?
Yes. Our crews disassemble modular workstations, benching, and cubicle systems at the origin, reconfigure them to the new floor plan at the destination, and manage surplus furniture disposal or storage.
What insurance documentation can you provide our building?
We carry comprehensive general liability coverage and issue a certificate of insurance naming your building promptly upon request, at both origin and destination. Freight elevator reservations and dock scheduling are coordinated directly with the property managers as part of the plan.
What happens if our move runs past the scheduled completion time?
Every office move plan includes built-in contingency time, and your project manager adjusts crew allocation in real time if unforeseen issues arise. Schedule risks get raised with your facilities team as they appear.
Can you coordinate moves across multiple office locations?
Yes. We assign a dedicated project manager who synchronizes schedules, equipment, and crews across all locations. Through our Bekins network, we also handle interstate office moves anywhere in the country.
Book the weekend. Keep the Monday.
Tell us the two addresses, the headcount, and the date you have in mind. A project manager comes back with a walkthrough time and a written quote.
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- 36+ years in San Jose
- Licensed & insured
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USDOT 1962166 · Interstate USDOT 70719 · CAL T 188960 · Bekins Interstate Agent · 36+ years serving the Bay Area · CMSA · BBB
Often paired with employee relocation, office decommissioning, and business storage.